Privacy Policy (HarmoniXHR)

Effective Date: 02/17/2026
Last Updated: 02/19/2026

HarmoniXHR (“HarmoniXHR,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or submit information through our forms.

By using our website, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect personal information you voluntarily provide to us, including:

  • Name

  • Email address

  • Phone number

  • Organization name

  • Business location details

  • Number of clinic locations

  • Any information you submit through a contact form or application form

We may also automatically collect certain information when you browse our website, including:

  • IP address

  • Browser type and device information

  • Pages visited and time spent on the site

  • Referring website or source

  • General website usage data

2. How We Use Your Information

We may use the information we collect to:

  • Respond to inquiries and requests

  • Review and evaluate Priority Access submissions

  • Contact you regarding eligibility, onboarding, and next steps

  • Provide service updates, announcements, or operational communications

  • Improve website performance and user experience

  • Maintain internal administrative and recordkeeping systems

  • Comply with legal or regulatory obligations

We do not sell your personal information.

3. Marketing Communications

If you opt in to receive updates, we may send marketing or informational communications via email or phone.

You may unsubscribe at any time by using the unsubscribe link in our emails or contacting us directly.

4. How We Share Your Information

We may share your information with trusted third-party service providers who assist us with:

  • Website hosting

  • Email communication platforms

  • CRM and contact management systems

  • Analytics and performance monitoring tools

These providers are only permitted to use your information to perform services on our behalf.

We may also disclose information if required to comply with legal obligations, enforce our policies, or protect our rights.

5. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to improve performance and understand user behavior.

Cookies may be used to:

  • Remember preferences

  • Analyze traffic patterns

  • Improve website performance

You may disable cookies through your browser settings. Some parts of the website may not function properly if cookies are disabled.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information.

However, no system can be guaranteed 100% secure. By using our website, you acknowledge that you provide information at your own risk.

7. Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, including operational, legal, and compliance requirements.

8. Your Rights and Choices

Depending on your location, you may have the right to:

  • Request access to the personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of your personal information

  • Withdraw consent for marketing communications

To make a request, contact us using the information provided below.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing personal information.

10. Children’s Privacy

Our website is not intended for individuals under the age of 13. We do not knowingly collect personal information from children.

11. International Users

If you access our website from outside the United States, you understand that your information may be transferred to and processed in the United States or other jurisdictions where our service providers operate.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.

13. Contact Us

If you have questions about this Privacy Policy or how we handle personal information, please contact:

HarmoniXHR
Email: info@harmoniXHR.com
Website: https://harmonixhr.com